Todoist for Gmail. Turn any email into a task. Gmail add-on Download. Available on any web browser and the Gmail for iOS/Android apps. Gmail extension. Gmail helps you get more done, whether you’re writing emails faster with Gmail’s suggestions or taking action right from your inbox with options to view attachments, RSVP to events, and more without opening any emails. However, sometimes you don’t have time to take care of each message as it hits your inbox. By integrating Todoist with Gmail, you can finally get to inbox zero — just add emails to your to-do list.
Todoist Plugin
Due to recent changes in Google's security policies for third-party apps, we've suspended support for our Gmail connector until further notice. In the meantime, you can still integrate Gmail with Pleexy by using Outlook.com as proxy. Kindly refer to our guide on how to add your Gmail account to Outlook here.
Pleexy creates tasks in your Todoist from starred emails in your Gmail account. Pleexy can synchronize due dates and automatically remove stars from your emails when you complete tasks in your Todoist.
After you connect Gmail as a source service, use Pleexy’s customization options to integrate Gmail and Todoist exactly the way you want. First, navigate to the page where you can change settings:
From the Pleexy dashboard, inside the Gmail card, click Details.
Click Edit settings.
On this page, you can customize the connection's name. You can also adjust the settings for Source, Destination, Tasks, and Actions. Let’s walk through your options for each.
Source settings
Source means the Gmail labels where Pleexy will pick the tasks to add to your Todoist. Pleexy only takes emails marked with stars from your Gmail account. Type the names of the Gmail labels you want Pleexy to check for starred emails.
Next, set a date range to tell Pleexy to ignore emails that you consider out-of-date. For example, if you enter ‘60,’ Pleexy will ignore emails marked with the star label that haven’t been updated in the last 60 days.
Pleexy combines your settings for these two filters. For example, if you type Inbox and enter 30 days, Pleexy will search for starred emails that meet both requirements:
Labeled Inbox
+ Updated less than 30 days ago
Destination settings
Destination means where Pleexy will create tasks in your Todoist. Click the drop-down menu to select the Todoist project to use.
Note: If you want Pleexy to create tasks in a new Todoist project, log in to your Todoist and create the new project there. Back in your Pleexy settings, in the project drop-down menu, click Refresh to update the list of projects.
Task settings
In the Task settings, you can specify how Pleexy will name and group tasks in your Todoist.
Under Task title template, use macros to customize how Pleexy names your tasks. For Gmail integrations, three elements are available for task names: {subject}, {sender}, and {dateReceived}.
As you change your task title template, Pleexy shows how your changes will look in a live example under the template field. You can combine the macro elements however you want, as long as you get the formatting correct. Here are some ideas:
{subject} from {sender}, received on {dateReceived}
Reply to email from {sender} about {subject}
Received on {dateReceived}: {subject} from {sender}
Note: If you manually edit a task title in Todoist, Pleexy won’t update or change your edited title.
You can toggle-on the Set task’s priority option. With this option, Pleexy synchronizes each task’s priority in Todoist according to the corresponding email’s priority in Gmail.
Todoist And Gmail Login
And you can toggle-on Add email’s Body to the task in Todoist if you want Pleexy to add the body of your Gmail emails to task comments in Todoist.
Action settings
Action settings let you control what happens in Gmail and Todoist when you delete and complete tasks—on both sides of the integration!
First, tell Pleexy what should happen in Todoist when you delete an email in Gmail. Click the drop-down to select one option:
Delete corresponding task: Pleexy should delete the corresponding task in Todoist
Do not touch task: Pleexy should leave the corresponding task in Todoist
Second, specify what should happen in Todoist when you remove the star label from an email in Gmail. Click the drop-down menu to select one option:
Complete corresponding task: Pleexy should mark the corresponding task as complete in Todoist
Do not touch task: Pleexy should not mark the corresponding task as complete in Todoist
Third, tell Pleexy what should happen in Gmail when you complete a task in Todoist. Click the drop-down menu to select one option:
Do not touch email: Pleexy should not remove the star label from the corresponding email in Gmail
Remove star label: Pleexy should remove the star label from the corresponding email in Gmail
Don’t forget to scroll down and click Save changes when you’re finished customizing!
Integrate Gmail with Todoist
Easily with PleexyPleexy helps you boost your personal productivity by creating tasks in your Todoist from starred emails in your Gmail account.
Save time! Pleexy can synchronize due dates and automatically remove stars from your emails when you complete tasks in your Todoist. You don’t have to bounce back and forth between apps.
Pleexy ensures that tasks are up-to-date on both sides of the integration.
FLEXIBLE CONFIGURATION
After you connect Gmail as a source service, you can use Pleexy’s customization options to integrate Gmail and Todoist exactly the way you want.
You can specify the Gmail labels where Pleexy will pick the tasks to add to your Todoist, and you can tell Pleexy to ignore Gmail emails that you consider “out of date.”
Destination settings define how Pleexy creates tasks in your Todoist. You can create all tasks in one project, or you can use an individual project for each folder – you decide which option works best for you!
Pleexy also allows you to control what happens in Gmail and Todoist when you delete and complete tasks – on both sides of the integration!
Maintain a clear picture of what you need to do for each project and prioritize your tasks across all projects – with Pleexy.